SOVRA CIP
Capital Improvement Planning Collaboration and Alignment—From Day One
Unify Data. Plan Together. Move Faster.
Managing a capital improvement program across departments often means data silos and manual bottlenecks — disconnected spreadsheets, duplicate entry, and no single source of truth for where projects stand. SOVRA CIP replaces that with one connected system, bringing CIP intake, review, cross-department coordination, GIS, documentation, reporting, and public engagement together for city and county agencies. The result: departments work in sync, CIP development moves faster, and transparency improves at every stage.
50%
Less Duplicate Data Entry
90%
Less Time on Public Inquiries
65%
Less Time Creating Reports
30%
Less Time on Financial Constraints
Title
Unified Data
Align Stakeholders and Boost Collaboration, Compliantly
Departments often end up working from their own spreadsheets and email chains, with no shared view of what’s happening across the capital program. SOVRA CIP module gives every department a single, secure home for CIP data, with permissions that control exactly what each person can see and edit. Everyone works from the same source of truth, without compromising security or access.
- Secure Department Portal: Give every department a cloud-based home for CIP data
- SOC 2 and ADA Compliance: Meet public sector security and accessibility standards out of the box
- Role-Based Permissions: Control exactly what each user can see and edit
Workflow Control
Smarter Workflows and Cross‑Department Coordination
Coordinating a CIP across departments often means chasing sign-offs over email and hoping nobody edits a plan out of turn. SOVRA CIP module lets you build the intake and review workflow your agency actually follows, and lock revisions to the windows you define. Every department knows what’s expected of them and when, and reviews happen in the right order every time.
- Configurable Workflows: Build intake and review steps around your agency’s process
- Revision Control: Lock or reopen editing windows to keep reviews on schedule
- Public Review Periods: Turn on public comment windows whenever needed
Intake & Review
Take Projects from Intake to Approval
Getting a project from a department’s initial idea into the CIP often means retyping the same information into multiple systems and manually tracking who changed what. SOVRA CIP lets departments submit directly into the CIP workflow, then carries every project through evaluation to inclusion without re-entry. Nothing gets lost in translation, and everyone can see exactly how a project has evolved.
- Direct Project Submission: Submit projects straight into the CIP workflow — no re-entry required
- Inline Edit Highlights: See exactly what changed with visual summaries of every edit
- Automated Update Alerts: Get notified the moment a project is updated
- End-to-End Workflow: Move projects seamlessly from intake through evaluation to CIP inclusion
Data Accuracy
Catch Problems Before They Reach Review
Incomplete or inconsistent submissions usually surface only after a project is already deep into review, forcing staff to circle back and track down missing information. SOVRA CIP checks every entry as it’s made, flagging errors and missing fields before they become a problem. Your team spends less time correcting data and more time evaluating projects.
- Spell Check and Required Fields: Catch errors and missing entries before submission
- Automatic Flagging: Surface invalid or missing data the moment it appears
- Continuous Validation: Keep data accurate as users work, not just at submission
Change Tracking
Know Exactly What Happened, Every Time
Without a clear history, it’s difficult to know when or why a project changed — and even harder to defend those changes to auditors or the public. SOVRA’s CIP solution keeps a complete, timestamped history of every project, with side-by-side comparisons between any two versions. You always know who changed what and when, and can answer any question about a project’s history in seconds.
- Complete Project History: Maintain a full record of every project from start to finish
- Side-by-Side Comparison: Compare past and current versions at a glance
- User-Level Timestamps: Track every update to the person and moment it happened
Integrated GIS
No Screen Toggling. Your Projects Mapped and In Context
Project data and location data often live in separate systems, forcing staff to jump between platforms just to understand where a project sits and what it affects. SOVRA CIP brings GIS directly into the platform, with shapefile support and a direct connection to your existing ESRI environment. Your team can see projects on the map right alongside their data, without leaving the system.
- Shapefile Upload and Export: Move geographic data in and out of the platform directly
- ESRI Integration: Connect SOVRA CIP to your existing GIS environment
- Flexible Filtering: Filter projects by location, priority, or funding source
Organize, Report, and Engage the Public
Documentation Organization
Project documents tend to scatter across shared drives, email attachments, and individual desktops, making it hard to find the one file you need when you need it. SOVRA CIP stores every project document in one structured repository, tagged and searchable by project, year, or type. Anyone on the team can find the right file in seconds, instead of digging through folders.
- Centralized Repository: Store every project document in one structured location
- Smart Tagging: Locate files instantly by project, year, or document type
- One-Stop Access: Keep approvals and documentation together in a single place
Reporting
Building CIP reports usually means pulling data from multiple systems and formatting it by hand, cycle after cycle. SOVRA CIP generates reports from pre-built CIP templates and exports them in the format you need, with options to connect to your own analytics tools. What used to take days of manual work now takes minutes.
- Pre-Built Templates: Generate CIP reports without building them from scratch
- Configurable Exports: Export data in CSV or PDF, formatted the way you need it
- Advanced Analytics Access: Connect to your own tools through API or Data Warehouse options
Public Engagement
Fielding public questions about capital projects often means manually pulling data and answering the same questions over and over. SOVRA CIP publishes a public-facing site with maps, filters, and summaries, plus built-in tools for public comment during review periods. Residents can find answers themselves, cutting down on inbound questions to your team.
- Public-Facing Website: Publish a user-friendly site for residents to explore
- Interactive Maps and Filters: Let the public browse projects, summaries, and locations
- Built-In Public Comment: Collect public feedback directly during review periods
Trusted Across the Country
29
States
480B+
Funding Managed
30,000+
Projects Managed
What Our Clients Say
“My goal with this system was to have something that could be a project hub, and that’s what we’ve got. We have one spot you can go to view the appropriations, view the programming, as we progress in the system and add more attachments. It will be a hub where people don’t have to search all over the shared drive to find information on a project. You can go to one spot and find what you need.”
Mike Klemens, LCDOT Director of Transportation and Planning
See Plan-to-Program Call for Projects in Action
Streamline project intake and submissions with one modern, integrated workflow.